Organization of Field Days
Professional turnkey organization of field days by All Travel Group. We provide comprehensive organization of large-scale events for agribusiness — from location preparation to event coordination on the day of the briefing. We work with open-air venues of any scale, taking handling of technical support, logistics, catering, navigation, and comfort for participants, as well as coordinating the work of contractors, installation of structures, demonstration zones, and branded spaces.
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Installation of large stages and pavilions Experience in hosting events for 500+ participants Contractor selection and coordination
What We Offer
Organization of Outdoor Events
We provide infrastructure, equipment, and participant navigation even in challenging conditions.
Technical Event Support
We build stage structures and set up sound, lighting, screens, and equipment demonstration areas.
Logistics for Equipment and Participants in the Field
We plan arrivals, parking, traffic routes for heavy machinery, and guest movement.
Space Zoning and On-Site Navigation
We design the layout of event zones and install signage and branded wayfinding points.
Field events are the highest-level logistical challenge. Together with All Travel Group, a large-scale Field Day becomes a well-planned system: we design and build temporary event villages from scratch, providing the necessary comfort in open-field conditions for agricultural holdings, seed producers, crop protection product (CPP) manufacturers, and machinery distributors.
- Demonstration Shows. Organization of agricultural machinery test drives and hybrid presentations with detailed plot zoning, safe navigation, and professional commentary.
- Outdoor Agricultural Forums and Exhibitions. Large-scale B2B events with the installation of exhibition pavilions, VIP negotiation areas, and press conference venues.
- Educational Field Seminars. Specialized off-site training sessions for agronomists and dealers with mobile multimedia equipment.
Stages of Event Organization
- Site Inspection and Engineering. Assessment of terrain, access roads, and logistics for maneuvering heavy machinery. Site zoning (registration area, demonstration zones, food court, sanitary areas) and obtaining all necessary permits for holding a public event.
- Autonomous Technical Infrastructure. Installation of durable tent structures (pavilions) and climate control equipment. Provision of autonomous power supply (high-capacity generators), stable satellite or mobile internet, and installation of special high-brightness LED screens for operation in direct sunlight.
- Field Logistics and Outdoor Catering. Coordination of participant transfers from different regions of the country (comfortable shuttles, buses). Organization of premium field catering—from welcome coffee to full lunches and barbecue areas—while complying with all sanitary standards in open-air conditions.
- Weather Risk Management. Implementation of preventive measures. Providing participants with umbrellas, branded raincoats, mobile heating, or cooling systems. We develop a Plan B in case of sudden weather deterioration, allowing the event program to continue without interruption. Preventive management ensures that a large-scale Field Day is successfully delivered in any weather conditions.
How to Order MICE Services
All Travel Group clients organize events in three simple steps:
1
Concept Development & Budget Preparation.
Our expert develops a customized proposal and a preliminary budget that aligns with your goals and requirements. You receive project implementation options and detailed financial calculations.
2
Organization & Full Support
We take care of 100% of the event logistics, technical support, and coordination. This frees your team from routine tasks and guarantees flawless event execution under our professional supervision.
3
Document Completion and Reporting
Receive transparent financial reporting and a complete package of accounting documents for project closure. We prepare detailed reports upon the client’s request.
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Field Days – Our Case Studies
Relevant Services
Frequently Asked Questions
Comprehensive Field Day organization by All Travel Group includes site preparation, technical infrastructure (stages, pavilions), navigation setup, participant and machinery logistics, catering, contractor coordination, and on-site event management. The scope of services is tailored individually depending on the scale and format of the event.
We have an established network of trusted contractors and proven experience delivering large-scale events for 500+ participants. All Travel Group creates reliable infrastructure, demonstration areas, and safe navigation for agricultural holdings, seed producers, crop protection product (CPP) manufacturers, and machinery distributors, even in challenging open-field conditions.
Professional weather risk management is an essential part of our work. We develop a detailed contingency plan (“Plan B”) in advance, ensure reinforced structures, autonomous power supply (generators), climate control inside tent pavilions, and proactively respond to changing weather conditions without interrupting the event program.
We provide premium outdoor catering—from welcome coffee to full-course lunches and barbecue areas. All services are delivered in full compliance with sanitary regulations for open-air environments, ensuring safety and comfort for every participant.
Yes, we carefully design and organize participant navigation, including directional signage, information points, photo zones, and branding elements. Our team effectively divides the venue into functional areas (registration, relaxation, catering, work zones) to provide maximum comfort for every visitor.
Absolutely. We organize transportation of any scale—from VIP transfers for key guests to group shuttle buses. We also carefully plan and designate parking areas directly at the venue to ensure smooth logistics and an efficient event schedule.
Yes. On the event day, our team serves as the central coordination headquarters, managing logistics, technical services, catering, and performers. This eliminates your operational workload, allowing you to focus entirely on your guests and business partners.